Purchase Order Administrator

JOB PURPOSE:

The role of the GIS PO Administrator for Global Vendor Purchase Orders is to support GIS Service Lines and GIS Finance in performing the Purchase Order process from the allocation of the global demand to the level of the local sites (Billable Legal Entities (BLA)) until the Purchase Order closing and act as an expert of this Purchase Order process.

MAJOR ACCOUNTABILITIES

1. Pragmatic, process oriented person with excellent communication skills able to deal with customers from all over the world

2. Experienced with Ariba and E-shop system as well as SAP ERP

3. Support GIS Service Lines and GIS Finance in allocating the global demand from Global Vendor service providers to the local sites (Billable Legal Entities (BLA)) by translating the guidelines from the Global BPAs into Purchase Order proposals to the BLA and ensure the exact implementation of the Purchase Order proposals in the BLA. Local procurement system


KEY PERFORMANCE INDICATORS / MEASURES OF SUCCESS

* All Purchase Order are closed in time and according Novartis rules

* Clear and smooth communication in writing and verbally

* Recognized as senior business partner for Global Vendor PO process administration


Technical / Professional Knowledge and Skills:

Finance expertise:
Budgeting, cost management, controlling, accounting Coordinate planning and analysis process between corporate and business partners Promote challenging targets to optimize profitability Identify key business drivers and trends and propose action plans to enhance performance.

Business partnering:
Experience in managing the matrix Ability to communicate with senior management Understands business requirements and needs of PO process Respond effectively to business partner’s needs and requests in a timely manner.

Business partnering:
Experience in managing the matrix Ability to communicate with senior management Understands business requirements and needs of Management. Respond effectively to business partner’s needs and requests in a timely manner.

Project management:
Leadership in global initiatives Ability to lead various financially driven projects Proactively identify risks and opportunities and develop solutions

Communication:
Good communication skills to different addressees (Project Managers, GIS Management, Finance community, etc)

Business process and administration:
Administrate and support the Purchase Orders process runs failure-free

We offer our associates significant training and career progression, a world class IT environment to work with, a collaborative culture underpinned by a competitive compensation structure, and an industry-leading development pipeline to support our purpose of caring and curing.