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Personal Assistant to Partners
ICESERVE24 s.r.o.
Place of work
Školská 10, District Liptovský Mikuláš
Školská 10, District Liptovský Mikuláš
Contract type
full-time
full-time
Start date
19.05.2017
19.05.2017
Information about the position
Job description, responsibilities and duties
To provide excellent and comprehensive secretarial and administrative support to the Chief Executive Officers (Partners) in order to ensure:
• Solid support to the Partners strategic leadership of the organization;
• The effective management of Board-level and Senior Management Team (SMT) meetings;
• The effective running of the secretariat, including management of the budget.
Duties and Responsibilities
Support the Partners in their daily work:
• Assist the Partners in maintaining good relations with external contacts and networks; diary management; handling correspondence; setting up conferences and Skype calls; maintaining a contact database; greeting and meeting visitors to the office;
• Develop and maintain close working relationship between staff and Partners’ office, including in her absence;
• Organize and administer key governance, management and weekly staff meetings including the timely distribution of papers to members and ensuring meeting rooms are ready and in good order;
• Organize Board and Management Advisory Committee (MAC) meetings under the instructions of the Partners and Chair of the Board on agendas and meeting papers;
• Organize the agendas and take minutes for Senior Management Team (SMT) and other meetings as requested by the Partners;
• Take minutes at the Board and its committees, Outreach Steering Group and Strategic Leadership Forum and monitor the fulfilment of all action points;
• Take responsibility for financial management of the Partner’s office, including governance, ensuring accurate allocation of costs, budget-holder authority and monitoring expenditure against approved budgets;
• Make detailed travel arrangements for the Partners as required, to include arranging itineraries, visas, accommodation, cash advances, submitting expenses, liaison with other departments and external contacts;
• Develop and maintain the Partners’ paper and electronic filing and information systems;
• Assist the “all hand company meeting” with the organization and implementation of annual staff planning days;
• Assist with research and presentations as required.
Travel requirements
The post is Slovakia based, but may in time be required to travel
• Solid support to the Partners strategic leadership of the organization;
• The effective management of Board-level and Senior Management Team (SMT) meetings;
• The effective running of the secretariat, including management of the budget.
Duties and Responsibilities
Support the Partners in their daily work:
• Assist the Partners in maintaining good relations with external contacts and networks; diary management; handling correspondence; setting up conferences and Skype calls; maintaining a contact database; greeting and meeting visitors to the office;
• Develop and maintain close working relationship between staff and Partners’ office, including in her absence;
• Organize and administer key governance, management and weekly staff meetings including the timely distribution of papers to members and ensuring meeting rooms are ready and in good order;
• Organize Board and Management Advisory Committee (MAC) meetings under the instructions of the Partners and Chair of the Board on agendas and meeting papers;
• Organize the agendas and take minutes for Senior Management Team (SMT) and other meetings as requested by the Partners;
• Take minutes at the Board and its committees, Outreach Steering Group and Strategic Leadership Forum and monitor the fulfilment of all action points;
• Take responsibility for financial management of the Partner’s office, including governance, ensuring accurate allocation of costs, budget-holder authority and monitoring expenditure against approved budgets;
• Make detailed travel arrangements for the Partners as required, to include arranging itineraries, visas, accommodation, cash advances, submitting expenses, liaison with other departments and external contacts;
• Develop and maintain the Partners’ paper and electronic filing and information systems;
• Assist the “all hand company meeting” with the organization and implementation of annual staff planning days;
• Assist with research and presentations as required.
Travel requirements
The post is Slovakia based, but may in time be required to travel
Employee perks, benefits
An attractive remuneration package will be offered to the successful candidate.
Leave entitlement 25 working days per year and local holidays.
Working hours: 08:30 am – 05:00 pm
Leave entitlement 25 working days per year and local holidays.
Working hours: 08:30 am – 05:00 pm
Information about the selection process
Kindly submit your CVs in English language to Ms. Monika Carnotova at [email protected]
Requirements for the employee
Candidates with education suit the position
University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)
University education (Master's degree)
Postgraduate (Doctorate)
Language skills
English - Advanced (C1)
Other knowledge
Business correspondence - Expert
Microsoft Excel - Expert
Microsoft Outlook - Expert
Microsoft PowerPoint - Expert
Microsoft Word - Expert
Microsoft Excel - Expert
Microsoft Outlook - Expert
Microsoft PowerPoint - Expert
Microsoft Word - Expert
Number of years of experience
1
Personality requirements and skills
At ICESERVE24, we believe talented people are crucial to the success of our work. We believe all individuals are talented and success comes in matching the right talents to the right roles. For this role, the skills, qualifications and experience listed below are important, but we believe that to be great in this job you are likely to have a talent for building strong working relationships with highly committed colleagues and managing expectations. You will need to combine being well organized in your thinking and work, with being flexible enough to meet the different kinds of demands and challenges you will face. We expect you to be enthusiastic about the organization’s mission and work, to be able to calmly juggle several balls at the same time, to be positive and supportive, always seeking solutions to issues, to be discreet and to be equally comfortable with the big challenging tasks as well as the small, mundane ones.
These are the talents we will be looking for above all else.
ESSENTIAL REQUIREMENTS
• Excellent English (spoken and written)
• Minimum undergraduate degree
• Experience of taking fast and accurate minutes
• Proven ability in the preparation of meetings
• Excellent written communication skills, including the ability to draft documents and correspondence and accurately transcribe
• Good friendly verbal communication skills, including cultural sensitivity and discretion in dealing with confidential or sensitive information
• Excellent interpersonal skills, including team working, liaison and ability to be persuasive when progress-chasing other staff, managers and trustees
• Good computer literacy, e.g. database and spread sheets
• Excellent proven organizational ability, time management and work planning
• Ability to meet deadlines under pressure and calmly to manage several competing priorities
DESIRABLE REQUIREMENTS
Experience of working in or liaising with other international organizations
Working understanding of a fast pace environment and different cultures
These are the talents we will be looking for above all else.
ESSENTIAL REQUIREMENTS
• Excellent English (spoken and written)
• Minimum undergraduate degree
• Experience of taking fast and accurate minutes
• Proven ability in the preparation of meetings
• Excellent written communication skills, including the ability to draft documents and correspondence and accurately transcribe
• Good friendly verbal communication skills, including cultural sensitivity and discretion in dealing with confidential or sensitive information
• Excellent interpersonal skills, including team working, liaison and ability to be persuasive when progress-chasing other staff, managers and trustees
• Good computer literacy, e.g. database and spread sheets
• Excellent proven organizational ability, time management and work planning
• Ability to meet deadlines under pressure and calmly to manage several competing priorities
DESIRABLE REQUIREMENTS
Experience of working in or liaising with other international organizations
Working understanding of a fast pace environment and different cultures
Advertiser
Brief description of the company
ICESERVE24, a subsidiary of Al Thuraya Holdings, is the information and data driver of all the consulting and security companies within the group. We gather, vet, validate and provide information and data products, enabling our clients made up of Companies and Organizations to operate in any environment with the capability to anticipate the evolving security challenges. We work in Africa, Europe, Eurasia, Middle East and North America.
Number of employees
5-9 employees
ID: 3021278
Datum zveřejnění: 19.4.2017
2017-04-19
lokalita: District Liptovský Mikuláš Pozice: Administrative Worker, Official, Assistant, Receptionist, Secretary Společnost: ICESERVE24 s.r.o.