PH Office Coordinator & Assistant

  Prague

  Full time

  229410

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Job Title
PH Office Coordinator & Assistant

Job Description
Your challenge

You will be supporting the Regional Personal Health Commercial Leader and Team to be effective and successful by providing direct administrative and operational help.

Your responsibilities

• Provision of support to Sales/Marketing/Supply Chain team consisting of mainly following tasks
  • Preparation of reports, analysis, organization charts and business presentations upon request;
  • Preparation and monitoring of ongoing reports (upon MT approval);
  • Consolidation of regional business data when necessary;
  • Operational contact for regional levels - provide administrative support for our visitors to the Prague office;
  • Coordination of work (calendars, meetings, communication, etc.) between the functions;
  • Processing necessary data needed for commercial decisions according to specifications of the Management Team;
  • Provide the Management Team ad hoc administrative support as requested;
  • Informal translation support for non-native speakers in the management team;
  • Provide expat managers with administrative support vis-a-vis official bureaus.
• General Administrative Tasks
  • Common administration (incoming/outgoing post, courier services, registration and control of invoices, filtering and connecting phone calls, arranging appointments, sales contracts’ evidence etc.);
  • Organize large meetings and events - ensure they run smoothly (meeting rooms booking, equipment and refreshment ordering);
  • Co-organization of special events with members of the team or Philips at large organization;
  • Creating of purchase orders;
  • Manage the flow of key documents for approval;
  • Coordination and communication in changes of office operations and/or office works and repairs;
  • Travel arrangements (hotel reservations, flight tickets, taxi services booking etc.);
  • Administrative support on expenses for the management team;
  • Keeping and archiving files;
  • Help manage local budgets/ costs;
  • Ensure necessary office supplies are available;
  • Ensure well-functioning office place within limits of company policy/requirements.

We are looking for:

• Relevant experience in the similar position (team support, events organizing), preferably within a corporate environment
• Secondary school education
• Genuine interest in innovation and healthy lifestyle
• Outstanding communication skills
• Self-organized
• Flexibility and openness towards changes
• Great level of energy and a positive attitude
• Problem-solving
• MS Office knowledge (MS Excel, PowerPoint, Outlook)
• Fluency in English and native Czech

Our offer

First of all, the opportunity to join a brand with 125 years of success so far since 1891, where you can build a career helping us improve 3 billion lives by 2025.

We welcome you to a challenging, innovative environment with great opportunities for you to explore. Our benefits are very competitive and designed around the market preferences:

• Depending on experience, a market conform salary;
• A variable bonus based on personal performance and Philips results;
• Extensive set of tools to drive your career, such as a personal development, training and coaching (ex. Philips University);
• Attractive benefits package;
• Healthy work-life balance.

Contract: one year determined contract with the possiblity of prolonging

Contact
In case of technical difficulties with your job application, such as login issues or a need to reset your password, please send an email to [email protected].
(Note: To ensure fairness and legal compliance in our recruitment processes, only technical issues will be monitored through the above inbox. Please do not submit resumes or applications to this email, as they will not be reviewed. Only applications received through the online application process will be considered.)

About Us

For over 125 years, Philips has been improving lives through sustainable innovation. Today, we are a leading health technology company focused on making life better for billions worldwide, starting with the lives of our own passionate, collaborative and remarkably diverse employees.We are always looking for like-minded people to join our team and create a healthier, more connected society with us while advancing their careers.

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.