Executive Assistant

Finance Operations Services is seeking a motivated, pro-active individual to join our organization, supporting two directors across Accounts Payable and Project Management [PMO]. This role requires experience with heavy calendaring, attention to detail, solid organizational skills, and the ability to prioritize multiple requests. An ideal candidate must demonstrate the ability to effectively problem-solve, proactively anticipate and respond while maintaining flexibility and composure. We are seeking a resourceful, forward-thinking individual with a history of performing exceptionally in an ambiguous environment. A proven track record of effective time management, taking initiative, working independently, delivering exceptional results and exceeding expectations is important. We are looking for someone who learns quickly, is self-driven and adapts to changing circumstances with grace and a sense of humor.

Other key responsibilities include:
· Management of complex calendars and scheduling with diplomacy and discretion
· Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
· Coordination and planning of domestic and international travel
· Management of team space, including moves and reconfiguration
· Track and help drive completion of key actions and follow-up on outstanding items
· Manage expense report coordination and submission
· Organize, execute and assist with team activities, including all-hands meetings and social events
· Work closely with the leadership team to provide support to the global organization
· Have fun at work and help others do the same
· Act as a liaison for direct reports