Event Operations Coordinator (with French/Polish/Italian)

CAREERS THAT CHANGES LIVES

Are you passionate, organized and proactive individual that has excellent planning and sourcing skills ? Do you have experience connected to events, logistics or you have been involved in travel industry?
We are always on the lookout for Event Operations Coordinators - read more to find out! Become a part of a company that improves people's lives.
Medtronic is working to improve how healthcare addresses the needs of more people, in more ways and in more places around the world. As one company, we can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. This is the ideal opportunity to join us, and be part of our commitment to the health of others.

DAY IN LIFE

Coordinate the Medtronic HCP Training & Education event logistics lifecycle:
• Full review of the Event requests: verify if all necessary documents are attached for the successful creation of the event in the system.
• Coordination of the full event logistics lifecycle: organize event logistics (venue, hotel, travel, restaurants, catering, transfers)
• Act as a key contact for the Event requestor and Local Front office
• Gatekeeper for the country compliance rules
• Collect all necessary compliance documentations
• Build and maintain the event website
• Provide and manage the event budget and allocate to the correct suppliers and categories
• Collect feedback on the event logistics

Supplier management:
• Negotiate with suppliers and obtain quotes for venues, hotels etc. Sign contracts whenever applicable.
• Manage the relationship with the external travel provider and ensure the adherence to the SLAs.
• Create and maintain the database of preferred suppliers

Financial responsibilities:
• Ensure that all event related invoices are properly processed and paid on time
• Ensure all event costs are within the approved budget
• Resolve any payment related queries
• Validate the monthly accruals for Event costs

Other responsibilities:
• Prepare dashboards, status updates and reports on spend
• Develop/maintain the standard operating procedures
• Actively participate in continuous improvement

YOUR MOVE

Is this the position you were waiting for? Then please apply directly via the apply button!