Executive Office Manager - Fluent English and Russian

Insignia Lifestyle Services s. r. o.

Place of work
Digital Park II, Einsteinova, Petržalka, Slovakia
Contract type
full-time
Start date
ASAP
Wage (gross)
2 500 - 3 500 EUR/month

Information about the position

Job description, responsibilities and duties

You will provide full Executive and Administrative support to owner of the company. This role requires 24/7 Executive support and assistance.
The major areas directed are:

• Reporting assistance (information and reports gathering and timely providing of it to the Executive Office for further processing)
• Internal communications management between company owner and other employees and departments within Insignia Group of Companies
• Liaising with external organizations and business partners to arrange meetings, prepare agendas and draft minutes
• Coordinating business appointments and conference calls
• Providing information support
• Preparation and editing of documents, presentations
• Preparation and editing of lists for surveys and client calls in correlation with Director schedule, calling clients and meeting arranging
• Processing of feedback from clients, sharing received information as appropriate
• Sending reminders to company owner before calls and other scheduled events
• Preparation of agendas/schedules/meeting summaries
• Occasional travel with company owner to international meetings when appropriate
• Overseeing quarterly report compilation and other reports compilation as per Management request.

Employee perks, benefits

- working for one of the best international lifestyle management companies
- working with young highly motivated team
- provided with continuing education and trainings
- 25 vacation days
- other corporate benefits

Information about the selection process

The Executive Office Manager will organize and coordinate Executive Office administration and procedures, in order to ensure organizational effectiveness and efficiency. The Executive Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, employees supervision and task delegation within Insignia Group of Companies.
Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an organization of diverse people.

Requirements for the employee

Candidates with education suit the position

Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)

Educational Specialization

Business/Executive Assistance

Language skills

Russian - Proficiency (C2) and English - Proficiency (C2)

Other knowledge

Microsoft Word - Advanced
Microsoft Outlook - Advanced
Microsoft PowerPoint - Advanced
Internet - Advanced

Experience in the position/sector

Business/Executive Assistance

Number of years of experience

3

Personality requirements and skills

- 3+ years of experience in Business Executive Office role, VIP sector, Lifestyle Management
- Excellent oral and written communication and negotiation skills;
- Excellent computer skills;
- Fluency in English and Russian is a must
- Self-driven, initiative, creative, ability to work under pressure, responsibility
- Well-developed stress management skills
- Good organizational skills
- 24/7 Executive support and assistance required

Advertiser

Brief description of the company

Established for over 20 years Insignia are adept at serving elite, ultra-high-net-worth clientele with the most discerning tastes and demanding lifestyles. We go above and beyond, providing unrivaled luxury lifestyle and financial management.
Our philosophy champions bespoke servicing, exclusive access, valuable intelligence, emerging trends, an extensive network of partners and unparalleled industry specialists.
As an international company headquartered in London, our reach is truly global in scale, with offices established across Europe. We are innovative in our delivery and the customer is at the forefront of our success. With this culture we value Independent thinking, Assertiveness & Collaboration.

Number of employees

50-99 employees
ID: 4026056  Posting date: 7.7.2021  Lower salary limit (gross): 2 500 EUR/month