Invoice Processing Officer

PURPOSE OF ROLE
-Process received invoices
-Process back to the vendor letters (directly from post or returned from IM team)
-Scan and archive the invoices
-Handle other ad-hoc issues within the scanning room (search for invoice copies, reporting, post-scan)

KEY TASKS AND ACCOUNTABILITIES:
-Handle incoming invoices (take the post from Reception, open the envelopes, sort, stamp and barcode the invoices) - considering the different process for different BUs / Countries
-Scan processed invoices
-Archive processed invoices, arrange folders in the Scanning Room and in the Storage
-Run and execute quality check report within an hour after scanning
-Manage back to the vendor invoices directly from post (VIP list and PO exception list to be checked)
-Manage back to the vendor invoices returned by the IM Team (from SAP and Onsite email reports, original invoices to be searched, put into envelopes and posted back to the vendors)
-Handle / post-scan invoices already processed by the IM Teams (barcode and post-scan them)
-Fill in the "Counting sheet" to register the invoice volume scanned
-Perform work in accordance with targets and business needs
-Perform responsibilities in full compliance with AB-InBev standards, policies, and procedures.
-Ensure compliance with all safety procedures and safety training requirements
-Accurate, efficient, and organized within daily responsibilities
-Comply with AB-InBev policies
-Create and maintain a positive work environment
-Work cooperatively with BSC IM Team and with the Scanning Coordinator
-Demonstrate the SC's shared values in all behaviors

BUSINESS ENVIRONMENT

Main Characteristics:
Ensure full flexibility in the role assigned to meet ongoing and ad-hoc business needs
Work in a quick changing environment
Work per not fully aligned and developed operational routines

Key Dimensions:
KPI's : contributes to PTP KPI's
SLA : as agreed and defined between management and client

Key Contacts:
Suppliers (as part of RTV process)
Employees in the BSC

At AB InBev you'll join a driven team that shares your desire to grow, your courage to challenge and commitment to act. In return, we'll reward your achievements.
The opportunity is here. Make it yours!

Secondary with school-leaving examination
Follow-up/Higher Professional Education

English - Upper intermediate (B2)

Education: Graduation

Experience:
- in scanning and invoice matching is an advantage
- in working in a multi-national environment an advantage
- in working in a process-oriented organization an advantage
-Shared Services experience a plus.

Functional / Process Competencies:
-Basic knowledge and understanding of Invoice -Matching and Scanning processes is an advantage
-Ability to maintain processing standards for Scanning activities and to manage and interact with people and resolve conflicts
-Good analytical and problem solving skills

Technical / System Competencies:
-Computer skills (MS Outlook, Excel, PowerPoint, Project etc.) an advantage
-Basic SAP knowledge is an advantage
-Language Skills: English (able to read, write and communicate). Additional languages are an advantage
-Behavioural Competencies:
-Work in a multi-cultural environment
-Strong organization skills; adheres to deadlines
-Able to work independently
-Ability to communicate (in writing and verbally) effectively
- Good business sense; focused on customer satisfaction
- Highly results and quality focused; structured and systematic approach to delivering business solutions
- Ability to build productive working relationships across functional areas
-Capable of being entrusted with "confidential" information
-Customer Relationship & Service Competencies:
-Ability to interact courteously with both internal and external clients / partners and to coordinate with other internal departments to deliver seamless service to customers