Commercial Operations Coordinator

General information

Job Advert Title Commercial Operations Coordinator
Location Czech Republic
Function/Business Area Marketing & Communications
Department Marketing Department
Employment Class Permanent


Commercial Operations Coordinator

About Astellas:

At Astellas we can offer an inspiring place to work and a chance to make your mark in doing good for others.
Our expertise, science and technology make us a pharma company. Our open and progressive culture is what makes us Astellas. It’s a culture of doing good for others and contributing to a sustainable society.
Delivering meaningful differences for patients is our driving force. We all have a significant opportunity to make that difference, working locally in the areas we know best, whilst drawing inspiration from the different insights and expertise we have access to globally and from our innovative, external partners.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
Our ethos is underpinned by the Astellas Way, comprising five core values: patient focus; ownership; results; openness and integrity.
We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership.
We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership.
Our aspiration is to bring the best brains together, to provide them with world-leading tools and resources and a unique structure that fosters real agility and entrepreneurial spirit.

About this job:

This role would suit an ambitious graduate looking for their career start in adynamic global business. Any internship or placement experience within a business or marketing environment would be ideal.

Ongoing support and compliance control on all operational procedures including financial, compliance and organization specific within Therapeutic Area.

Expert in administrative processes and procedures coordinating smooth execution according to the established standards. Provides guidelines and support to all employees as required.
Coordination of the proper circulation and archiving of all documents of the Department, including:

  • Coordination of the circulation of orders / offers to external contractors
  • Preparation of workflow and archiving, contracts
  • Proper circulation of Invoices and other financial documents (allocation, approval)
  • Cooperation with the superior in the scope of control over the budget and expenses – regular reports from Finance
  • Organization of business trips in accordance with the requirements of company procedures and the specificity of travel.
  • Organization of meetings and trainings upon the Department needs, including support for the Company meeting organization
  • Documentation, circulation and archiving of arrangements made during the regular business meetings including typing, filing and scheduling, performs duties such as record keeping, coordination of meetings and conferences, coordinating direct mail and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information.
  • Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization
  • Preparation of analysis, reports and PP presentations for the Managers within Therapeutic Area
  • Independent organization and conducting of meetings upon the Management request (including follow-up and minutes preparation)

Essential Knowledge & Experience:

  • Work independently as well as in a collaborative environment
  • Knowledge of English for fluent communicatioin
  • Customer service oriented
  • Communication skills – written, verbal and presentation
  • Planning, calendaring and organizing
  • Prioritizing
  • Problem assessment and solving
  • Information gathering and monitoring
  • Attention to detail and accuracy
  • Flexibility and adaptability


  • Fluent in written and spoken English

Additional information:

  • Full time – Permanent Role
  • Role based in Czech Republic

We offer:

  • A challenging and diversified job in an international setting
  • Opportunity and support to continuous development
  • Inspiring work climate

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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ID: 4418816  Datum zveřejnění: 7.9.2022