Office Coordinator in IT Consulting company - Prague

Devoteam, s.r.o.

Place of work
Ovocný trh, Old Town, Czechia
Contract type
full-time
Start date
1.11.2021
Wage (gross)
From 35 000 Kč/month

Information about the position

Job description, responsibilities and duties

Devoteam office is located in the heart of Prague and we are looking for our "hearth" of the office who will ensure everything is up and running and who will create a great place to work. That includes dealing with admin and accounting tasks, being go-to person within the office for all questions related to the office management, preparing and organizing company events and onboarding newcomers. Sounds exciting? Continue reading!

What will you do?

Accounting support - 50 %

- Regular weekly reminders to fill in the timesheets in internal attendance system
- Weekly reports of project / non-project time
- Processing and checking of the accounting documents
- Archiving the documents
- Issuing and processing invoices in the accounting system
- Checks for completeness of self-billing invoices issued
- Checking unpaid invoices and customer dunning
- Collecting invoices from external consultants
- Collecting Electronic mailbox and distribution to authorized persons

Office management - 25 %

- Go-to person within the office for all questions related to office management
- Travel bookings arrangements, point of contact for agencies
- Keeping updates of the handover protocols for IT equipment
- Administrative help with the monthly payroll report
- Organization and preparation of team events

Reception - 25 %

- General support to visitors
- Accepting and sending the post and parcels
- Regular orders
- Maintaining the condition of the office
- Access and visitor’s cards
- Point of contact for Facility Management and suppliers
- Requesting transfers of the phone numbers for newcomers/leavers (T-Mobile)
- Communication with the vendors and insurance company

Employee perks, benefits

- You won't get bored. Every single day you will face new challenges.
- We believe in your time-management skills. You will organize your work according to your preferences.
- We will be happy to offer you an unlimited contract.
- We provide above standard company devices (iPhone/Mac or Android/PC).
- Five weeks of vacation and sick days.
- Flexible office hours and home office.
- Multisport card, language courses, meal vouchers, team buildings and other company events, delicious breakfast and snacks and other benefits.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University student
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Upper intermediate (B2)

Personality requirements and skills

To make Devoteam office a great place to work you will need:

- Communication, negotiation and relationship-building skills
- Time management and organizational skills to work on various tasks and organize company events
- The ability to prioritize and work under pressure
- Attention to detail to process timesheets and create reports
- You are a person of great initiative with the ability to ‘make things happen’ - there is never too many good ideas :)
- Experience on similar positions with similar activities
- Advanced English and Czech / Slovak

Advertiser

Brief description of the company

Devoteam is a leading consulting firm focused on digital strategy, tech platforms and cybersecurity.

By combining creativity, technology and data insights, we empower our clients to transform their business and unlock the future.

With more than 25 years of experience and 10.000 employees across Europe and the Middle East, Devoteam promotes responsible technology for people and works to create better change.

Devoteam has been a ServiceNow Elite Partner since 2019 and was named Global IT Workflow Partner of the Year in 2021 and EMEA Elite Partner of the Year in 2023. In 2024, it was also named the EMEA Consulting and Implementation Partner of the Year.
ID: 4159054  Datum zveřejnění: 9.9.2021  Spodní hranice mzdy (brutto): 35 000 Kč/month