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Mail and Supply Specialist
Hays Czech Republic, s.r.o.
Place of work
Bratislava, Slovakia
Bratislava, Slovakia
Contract type
full-time
full-time
Start date
25.01.2019
25.01.2019
Wage (gross)
1000
1000
Information about the position
Job description, responsibilities and duties
The Mail & Supplies Specialist reports to the Office Services Coordinator and is responsible for effectively and efficiently running the mail room by managing the overall mail and courier activity within the building.
Your responsibilities:
• Manage incoming / outgoing mail and courier services.
• Coordinate mail handling across buildings and effectively liaise with the team.
• Receive, direct and relay mail related correspondence (telephone, fax & email, scans).
• Liaise with courier partners to maintain excellence of service delivery (DHL, POST, Securitas, S&S, etc.).
• Suggest ways to make mail processes and records more effective and efficient.
• Present necessary data to manager about activity in the mail room.
• Monitor and maintain mail consumables stock according to agreed par-stock levels.
• Provide reception coverage and assistance if required and be familiar with basic Receptionist Role & Responsibilities.
• Maintain frequent contact with key business partners and stay up-to-date with their departmental mail requirements.
• Prepare for/attend:
o Weekly catch up meeting with Office Services Coordinator & Facilities Manager
o Bi Weekly team meetings
• Be familiar & adhere to Office Services internal procedures.
• Handle and update allocated daily Trouble Ticket requests not less than twice a day when still pending.
• Assist in training the Receptionist Floats
• Support the wider JLL on-site team
• As front line employee, act as an ambassador of the Integrated Facilities Management program
• Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.
• All other tasks and duties as required.
Your responsibilities:
• Manage incoming / outgoing mail and courier services.
• Coordinate mail handling across buildings and effectively liaise with the team.
• Receive, direct and relay mail related correspondence (telephone, fax & email, scans).
• Liaise with courier partners to maintain excellence of service delivery (DHL, POST, Securitas, S&S, etc.).
• Suggest ways to make mail processes and records more effective and efficient.
• Present necessary data to manager about activity in the mail room.
• Monitor and maintain mail consumables stock according to agreed par-stock levels.
• Provide reception coverage and assistance if required and be familiar with basic Receptionist Role & Responsibilities.
• Maintain frequent contact with key business partners and stay up-to-date with their departmental mail requirements.
• Prepare for/attend:
o Weekly catch up meeting with Office Services Coordinator & Facilities Manager
o Bi Weekly team meetings
• Be familiar & adhere to Office Services internal procedures.
• Handle and update allocated daily Trouble Ticket requests not less than twice a day when still pending.
• Assist in training the Receptionist Floats
• Support the wider JLL on-site team
• As front line employee, act as an ambassador of the Integrated Facilities Management program
• Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.
• All other tasks and duties as required.
Employee perks, benefits
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.
Company on whose behalf the position is being filled
Buying, selling, rental and management of real estate
professional services and investment management company specializing in real estate
professional services and investment management company specializing in real estate
Requirements for the employee
Candidates with education suit the position
Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
Follow-up/Higher Professional Education
University education (Bachelor's degree)
Educational Specialization
Administration
Language skills
English - Advanced (C1)
Other knowledge
Business correspondence - Basic
Microsoft Outlook - Basic
Microsoft Word - Advanced
Microsoft Outlook - Basic
Microsoft Word - Advanced
The position is suitable for a fresh graduate
Yes
Personality requirements and skills
•Good customer service
•Problem solving
•Good organisational skills
•Strong customer focus
•Fluency in English
•Problem solving
•Good organisational skills
•Strong customer focus
•Fluency in English
Advertiser
Brief description of the company
Hays is a global leader in specialist recruitment, placing professional candidates in permanent and interim jobs.
The company is a holder of a licence to offer recruitment services.
The company is a holder of a licence to offer recruitment services.
ID: 3461156
Datum zveřejnění: 11.1.2019
2019-01-11
lokalita: Bratislava Pozice: Administrative Worker, Official, Archivist, Registry Administrator, Call Operator, Receptionist Společnost: Hays Czech Republic, s.r.o.
Základní složka mzdy (brutto) a další odměny: 1000