Mail and Supply Specialist

Hays Czech Republic, s.r.o.

Place of work
Bratislava, Slovakia
Contract type
Start date

Information about the position

Job description, responsibilities and duties

The Mail & Supplies Specialist reports to the Office Services Coordinator and is responsible for effectively and efficiently running the mail room by managing the overall mail and courier activity within the building.

Your responsibilities:
• Manage incoming / outgoing mail and courier services.
• Coordinate mail handling across buildings and effectively liaise with the team.
• Receive, direct and relay mail related correspondence (telephone, fax & email, scans).
• Liaise with courier partners to maintain excellence of service delivery (DHL, POST, Securitas, S&S, etc.).
• Suggest ways to make mail processes and records more effective and efficient.
• Present necessary data to manager about activity in the mail room.
• Monitor and maintain mail consumables stock according to agreed par-stock levels.
• Provide reception coverage and assistance if required and be familiar with basic Receptionist Role & Responsibilities.
• Maintain frequent contact with key business partners and stay up-to-date with their departmental mail requirements.
• Prepare for/attend:
o Weekly catch up meeting with Office Services Coordinator & Facilities Manager
o Bi Weekly team meetings
• Be familiar & adhere to Office Services internal procedures.
• Handle and update allocated daily Trouble Ticket requests not less than twice a day when still pending.
• Assist in training the Receptionist Floats
• Support the wider JLL on-site team
• As front line employee, act as an ambassador of the Integrated Facilities Management program
• Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.
• All other tasks and duties as required.

Salary information


Employee perks, benefits

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

Company on whose behalf the position is being filled

Buying, selling, rental and management of real estate

professional services and investment management company specializing in real estate

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)

Educational Specialization


Language skills

English - Advanced (C1)

Other knowledge

Business correspondence - basic
Microsoft Outlook - basic
Microsoft Word - advanced

The position is suitable for a fresh graduate


Personality requirements and skills

•Good customer service
•Problem solving
•Good organisational skills
•Strong customer focus
•Fluency in English


Brief description of the company

Hays is a global leader in specialist recruitment, placing professional candidates in permanent and interim jobs.

The company is a holder of a licence to offer recruitment services.

Company address

Hays Czech Republic, s.r.o.
Olivova 4/2096
110 00 Praha 1
ID: 3461156   Datum zveřejnění: 11.1.2019   Základní složka mzdy (brutto) a další odměny:   1000