Office Coordinator

Your new company
Hays is the leading global specialist recruitment group. We are the experts in recruiting qualified, professional and skilled people across a wide range of specialised industries and professions.

At Hays, we believe the right job can transform a person's life and the right person can transform a business. We're passionate about connecting our candidates with the right job for them; we invest heavily in equipping our staff with the skills to perform to the highest standards while developing their careers. Specialist recruitment is all about people. Over 7,000 people make up our worldwide team, working in 33 countries; servicing clients and candidates in 20 specialisms. We share ideas, knowledge and experience across businesses and territories to deliver outstanding results.

Hays Czech Republic opened its first office in Prague in 1998 and became the market leader in the specialist recruitment. Its branches in Prague and Brno are staffed with more than 70 professional consultants, providing professional services to candidates and top employers across the country. You should consider a career at Hays if you are a determined, self-confident, passionate individual keen to be highly successful in a fast paced and competitive environment.

Your new role
-Responsible for general administrative tasks
-Responsible for telecommunication system – mobile phones + fix lines
-Management of the Reception
-Space management
-KPIs reporting preparation/communication - on a monthly/weekly basis
-Processing monthly OT reports for Finance Manager
-Cooperation with Accounting Department
-Organising company staff events in cooperation with Marketing Coordinator
-Organising business trips
-Reviewing relevant suppliers contracts, negotiations etc. (office supply, cleaning service, mobiles...)
-To lead, motivate and develop the team to provide an efficient, professional, friendly and high quality standard of support to the front office to develop the branch performance
-Support for Brno office and other Hays sites when relevant
-Responsible for the security of the office (access rights, etc.)
-Keep all agenda and communication about cafeteria and other benefits
-Evidence of handover protocols of all employees
-Office supply
-Admin support to management of the company
-Management of fleet car
-Front Office support

What you'll need to succeed
• Experience with a similar role at least 5 years
• Demonstrates behaviours that support and reflect the Hays
• Office management skills
• Highly commercial and innovative approach supporting the business
• Excellent personal presentation and communication skills
• Strong influencing skills
• Strong negotiation skills
• Personal credibility
• Complete discretion and confidentiality
• Can work under pressure and to strict deadlines
• Team player • Willingness to study
• The very good knowledge of English and Czech language is a must as you cannot do your daily work without it

What you'll get in return
• Great work environment with friendly and professional team of people
• International working environment
• Occasional international travelling (when there are no travel restrictions)
• Our offices are in the centre of Prague and Brno
• You will also have support while taking over the agenda
• We also offer in-office refreshments and comfortable workspace with dedicated zone to relax
• In the employee package you will get 25 days of holidays with 3 sick days, laptop and phone, multisport card,…

In the employee package you will get 25 days of holidays with 3 sick days, laptop and phone, multisport card,…

Zprostředkování práce a personální poradenství

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