Event Operations Coordinator (with French/Polish/Italian)


Place of work
Prague, Czechia
Contract type

Information about the position

Job description, responsibilities and duties


Are you passionate, organized and proactive individual that has excellent planning and sourcing skills ? Do you have experience connected to events, logistics or you have been involved in travel industry?
We are always on the lookout for Event Operations Coordinators - read more to find out! Become a part of a company that improves people's lives.
Medtronic is working to improve how healthcare addresses the needs of more people, in more ways and in more places around the world. As one company, we can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. This is the ideal opportunity to join us, and be part of our commitment to the health of others.


Coordinate the Medtronic HCP Training & Education event logistics lifecycle:
• Full review of the Event requests: verify if all necessary documents are attached for the successful creation of the event in the system.
• Coordination of the full event logistics lifecycle: organize event logistics (venue, hotel, travel, restaurants, catering, transfers)
• Act as a key contact for the Event requestor and Local Front office
• Gatekeeper for the country compliance rules
• Collect all necessary compliance documentations
• Build and maintain the event website
• Provide and manage the event budget and allocate to the correct suppliers and categories
• Collect feedback on the event logistics

Supplier management:
• Negotiate with suppliers and obtain quotes for venues, hotels etc. Sign contracts whenever applicable.
• Manage the relationship with the external travel provider and ensure the adherence to the SLAs.
• Create and maintain the database of preferred suppliers

Financial responsibilities:
• Ensure that all event related invoices are properly processed and paid on time
• Ensure all event costs are within the approved budget
• Resolve any payment related queries
• Validate the monthly accruals for Event costs

Other responsibilities:
• Prepare dashboards, status updates and reports on spend
• Develop/maintain the standard operating procedures
• Actively participate in continuous improvement

Information about the selection process


Is this the position you were waiting for? Then please apply directly via the apply button!

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination

Language skills

English - Advanced (C1)

Personality requirements and skills


• At least 1 year Event management or Front office experience
• Excellent organizational skills and attention to detail;
• Ability to work in a fast paced environment, with multiple and changing priorities while maintaining strong focus on execution and results;
• Problem-solving skills and diplomacy;
• Strong communication skills in English. Additional languages (French/Polish/Italian) a plus;
• Teamwork and negotiation skills;
• Flexible and adaptable approach;
• Essential business system software knowledge/skill including Microsoft Office, Outlook;
• Excellent customer focus;


Brief description of the company

About Medtronic

Founded in 1949 as a medical repair company, we're now among the world's largest medical technology, services and solutions companies, employing more than 89,000 people worldwide, serving physicians, hospitals and patients in over 155 countries.

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.
We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team.

Whatever your specialty or ambitions, you can make a difference at Medtronic - both in the lives of others and your career. Join us in our commitment to take healthcare Further, Together.

Company address

- Bratislava


E-mail: send CV
ID: 3633863   Datum zveřejnění: 1.4.2019