Business Support Coordinator / Country Lead Assistant

ABOUT MEDTRONIC

Bold thinking. Bolder actions. We are Medtronic.

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people. Powered by our diverse knowledge, insatiable curiosity, and desire to help all those who need it, we deliver innovative technologies that transform the lives of two people every second, every hour, every day. Expect more from us as we empower insight-driven care, experiences that put people first, and better outcomes for our world.

In everything we do, we are engineering the extraordinary.

A Day in the Life First point of contact for 1/2 CEE Country Leader and pro-actively analyses and performs complex and diverse administrative tasks. Daily activities may include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

This position is an office - based role in our Prague Medtronic office.

Responsibilities may include the following and other duties may be assigned:

• Provides operational and administrative business support to the relevant office ensuring the smooth operation of the office and maintaining an efficient office environment
• Work closely with other Business Support Coordinators across the CEMA region and the globe, liaising and collaborating on projects as and when required.
• Providing cover and support for other members of the Business Support Team during busy periods, vacation, and sickness.
• Uses problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information.
• Organizing and maintaining diary and making appointments for the Director(s)/Country Leader
• Manage budget monitoring, analyze, and signal anomalies, handling expenses.
• Producing documents, briefing papers, reports and presentations.
• Organizing meetings and ensuring the Director(s)/Country Leader are well-prepared for meetings; this may include overall arrangement and scheduling of meetings, preparing agenda, minute taking, catering menus, room and equipment set up.
• Anticipation and pre-planning where necessary alongside spontaneous adjustments to travel, meetings, or other requirements.
• Liaising with clients, suppliers, and other staff where relevant
• Devising and maintaining office systems to deal efficiently with paper flow;
• Organizing and storing paperwork, documents and computer-based information;
• Maintain and record documents to include but not limited to visa applications, travel document preparation etc. for Director(s).
• Vendor payments and processing

Must Have: Minimum Requirements

• Minimum of 2 years of relevant experience
• English language - fluent
• Bachelor’s degree
• Knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint)