Office Coordinator

NN Management Services, s.r.o.

Place of work
Radlická, Prague-Smíchov, Czechia
Contract type

Information about the position

Job description, responsibilities and duties

For our international IT organization we are looking for an Office Coordinator to undertake a variety of day-to-day tasks. You will be an integral part in ensuring that our NN IT HUB office run smoothly and are successful in supporting other business activities.

An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Your responsibilities:
- Support IT HUB management in their daily tasks (agenda management, setting up and coordinating meetings and conferences, making notes and minutes, organizing events)
- Maintaining travel approval/expense declarations. Arranging business travels, travel insurance & accommodation
- Invoice/order management in close cooperation with the management, finance, vendor management and procurement
- Preparation of presentation and coordinate operational communication/marketing with local support functions
- Ensuring trainings for employees and executing related administrative agenda
- Providing office orientation for new employees, "buddy" for all staff (eg. ordering IT equipment, support in floor plan management)
- Contract management - maintains contract database, entering new contracts into system. Facilitating the signing process of IT HUB contracts with the BU's worldwide. Keeping track of the status of the contracting process, keeping deadlines of signing process

Employee perks, benefits

Why to join us?
*We offer work in an international environment (currently you can meet here people from 26 countries)
*We are a young and dynamic team
*We are open to working with students and high school and university graduates
*We have brand new modern premises located in Anděl area
*And most important for us: we are a team, not just bunch of colleagues from work! :

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Advanced (C1)

Personality requirements and skills

*Experience as office coordinator or in a similar role
*Experience from IT company is an advantage
*Excellent organizational and administrative skills
*Customer and action oriented
*Advanced knowledge of MS office
*Great communication and people cooperation skills
*Flexibility to interact with different cultures
*Willingness to help others
*Very good level of English language
*Ability to handle stressful situations


Brief description of the company

Become a part of our new future, join NN

NN Life and Pensions started offering its services on the Czech market in 1992 under the Nationale-Nederlanden brand. It became the first international insurer entering the life insurance market following the Velvet Revolution of 1989. In 2015, after more than 10 years of trading as ING, NN returned to its roots, which marked a new beginning for this well-established company. NN Czech Republic is a member of the strong NN Group that provides pension, insurance and investment management services in 18 countries.
Through our retirement services, insurance, investments and banking products, we are committed to play a positive role in the lives of all our customers. We are a company with a rich history and a clear vision for the future. In which not policies but people take centre stage. People, our customers, with all their needs, plans and ambitions. With all their happy and sad moments, their challenges and opportunities. People who are looking for clarity, care and commitment.

You matter

Number of employees

500-999 employees

Company address

NN Životní pojišťovna N.V., pobočka pro Českou republiku
Nádražní 344/25
15000 Praha 5
ID: 3612302   Datum zveřejnění: 1.3.2019