Project Management Assistant

Key Responsibilities:  Provide assistance services to the European PM team on a daily basis.  Assist supporting, coordinating and managing projects.  Organizing workshops, trainings across Europe.  Cooperation with colleagues from other offices across whole Europe.  Maintain reports/documents and track the progress to support project requirements.  Strong administration maintenance such as drafting agendas, collating, handling and distributing documents for internal and external meetings, compiling reports/presentations, managing databases in accordance with reporting system.  Organizing travel arrangements (flight tickets, train tickets, hotel, taxi, rental car, visa administration).  Organizing meetings, calls, conferences, video conferences with both internal and external parties.  Proactive work with the managers’ calendars to discover changing needs, and to suggest solutions to them.  Track project costs and maintaining the budget and progress in the forecast.  Follow up and follow through on any outstanding topics to ensure that the daily agenda will work out as planned.  Administrative tasks related to the PM agenda, such as control of itineraries/invoices, and other business-related topics.

Key Skills and qualification
 Previous proven experience working in a similar role.  Fluent English is necessary (level C1).  Highly organised with excellent administrative, organizational and technical skills.  Ability to operate in a friendly, professional and discrete manner at all times.  Ability to work effectively under pressure.  Paying attention to detail, always striving for high quality and continuous improvement.  Confident and fully competent with IT/use of Microsoft office (particularly Excel, PowerPoint, advantage MS Teams or/and MS Project).  Technical awareness – knowledge of MS Office such as Word, Excel, PowerPoint, and Outlook,  Solution oriented and takes initiative.

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